Expense Items & Fees

Adding Expense Items and Fees

Expenses, Fees and Other Invoice Items are added at the client level using the Invoice Item Maintenance screen.

ChronoBeans Invoice item maintenance

There are (2) two ways to get to the Invoice Item Maintenance screen from ChronoBeans Administration screen

  1. Using the top navigation select Client/Add Expense or ….
  2. Using the expandable client list in the left side of the screen, right click on the client and choose ‘Add Expense/Fee’ from the pop up menu.

Screen Options

  • The client name will appear under the screen name.
  • Select Invoice Item Type: Expense, Late Fee, Fixed Bid, Monthly Fee or Other.
  • Today’s date will be selected by default. Change if needed.
  • Enter the amount
  • Enter description. The description field will print on your invoice.
  • Enter any notes. Notes are for your information. They do not print on the invoice.
  • When complete, press Save.

Will taxes be applied to Expense Items?

  • You choose if taxes are applied to expense items. This is a global setting in the Application Control Maintenance screen. The Application Control Maintenance screen is found in the ChronoBeans Administration screen top navigation Admin/ApplicationControls.

ChronoBeans Application control settings

  • Sales tax will be applied to Expense items if a Sales Tax Rate % is entered into the field AND the box ‘Expenses are subject to sales tax‘ is checked. If you do not want expenses to be subject to sales tax, simply ‘uncheck‘ the Expenses are subject to sales tax field.

CB_Helper has written 31 articles

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>